Hazardous Duty and Environmental Differentials Fire chiefs, assistant fire chiefs, fire prevention inspectors and similar fire protection personnel have basic 40-hour work week schedules, or tours of duty, unless duties require substantial standby time. A - Z Index; FAQs; Forms; Reports & Publications; Combined Federal Campaign; Sustainability; Recovery Act; FOIA . If an employee is required to travel on a Federal holiday (or an "in lieu of" holiday), is the employee entitled to receive compensatory time off for travel? Compensatory time may be earned and used in as little as 15-minute increments. May an agency restore an employee's forfeited "use-or-lose" annual leave because the employee elected to use earned compensatory time off for travel instead of using his or her excess annual leave? Premium pay excludes overtime pay and compensatory time off in lieu of overtime pay earned by FLSA-nonexempt (covered) employees. If you are exempt: you will forfeit the leave. The agency must also deduct an employee's normal commuting time from the creditable travel time if the employee is requiredoutside of regular working hoursto travel between home and a transportation terminal (e.g., an airport or train station) outside the limits of the employee's official duty station. A. 202-606-1800. 5545(c)(2); Availability pay for criminal investigators under 5 U.S.C. FLSA-nonexempt employees earn compensatory time off in lieu of overtime pay under section 7 of the FLSA (29 U.S.C. For more details, visit OPMs Hazardous Duty page. Compensatory time off for travel may be earned by an employee only for time spent in a travel status away from the employee's official duty station when such time is not otherwise compensable. What happens once an employee reaches a temporary duty station? the .gov website. Note: travel comp time does not follow the salary cap rules that are outlined in the beginning of this document. Are all employees covered by this provision? If you are non-exempt: you will be paid out the hours (at the overtime pay 202-606-1800. Q8. However, determinations regarding what is creditable as "usual waiting time" are within the sole and exclusive discretion of the employing agency. Official websites use .gov The Office of Personnel Management (OPM) maintains tables that show what your hourly base rates and overtime rates are. No mandatory compensatory time off is permitted for wage employees or in lieu of FLSA overtime pay. A - Z Index; FAQs; Forms; Reports & Publications; Combined . Answering your questions about Healthcare and Insurance. The standby Premium Pay rate is determined by Human Resources and forwarded to the civilian payroll office on the SF-50. Time in a travel status resumes when an employee departs from the temporary duty worksite or his or her lodging in the temporary duty station, wherever the employee departs last. Is there a form employees must fill out for requests to earn or use compensatory time off for travel? However, FLSA-nonexempt employees may still earn other premium pay, such as Sunday premium pay and night pay, which remain subject to the premium pay biweekly and annual limitations. For employees with rates of basic pay equal to or less than the rate of basic pay for GS-10, step 1, the overtime hourly rate is the employee's hourly rate of basic pay multiplied by 1.5. (See 5 U.S.C. So if the employee is currently carrying 27.5 hours of compensatory time he/she is not eligible to earn any further overtime or compensatory time. For a list of current federal holidays and details about holiday pay, visit OPMs Federal Holidays page. Department of StateCivilian Personnel Mgmt ServiceDTS Travel CenterSystem for Award Mgmt (SAM) Congressional/Legislation A lock ( (See. Compensatory time off is Time off with pay in lieu of overtime pay for irregular or occasional overtime work, or When permitted under agency flexible work schedule programs, time off with pay in lieu of overtime pay for regularly scheduled or irregular or occasional overtime work. COMPENSATORY TIME FOR TRAVEL PURPOSES EARNED Back to Data Standards. If the employee works more than two hours, the actual number of hours worked are paid. The agency may choose to provide payment for compensatory time off when a Federal employee transfers to another component within the same agency. Note: religious comp time does not follow the salary cap rules that are outlined in the beginning of this document. 202-606-1800. A lock ( Agencies are required to provide payment for accrued compensatory time off under the conditions set forth in 5 CFR 550.114 and 5 CFR 551.531. 5547(a) and 5 CFR 550.105, premium pay cannot be paid to General Schedule employees (including law enforcement officers and other covered employees) to the extent that doing so would cause an employee's basic pay, overtime pay, the dollar value of compensatory time off, night pay, annual premium pay, Sunday premium pay, and holiday premium pay to exceed the greater of the biweekly rate for-, Exception: For employees performing emergency work (as determined by the agency head or OPM), or mission-critical work (as determined by the agency head), premium pay cannot be paid which causes the total of basic pay and premium pay to exceed the greater of the annual rate for-. The general rule is that accrued compensatory time off must be liquidated (i.e., paid) or forfeited (as applicable under agency policies) if not used by the end of the 26th pay period after the pay period during which it was earned. FRANKLIN, Tenn. , June 26, 2023 /PRNewswire/ -- Today EnableComp, LLC has announced it has earned the 2023 Top Workplaces USA award, issued by Energage, a purpose-driven . 5543 and, for When an employee voluntarily transfers to another agency (including a promotion or change to lower grade action), the employee must forfeit all of his or her unused compensatory time off for travel. If a public agency elects to use the section 7(k) exemption, the public agency may, in the case of law enforcement personnel, exclude meal time . Employees in senior-level (SL) and scientific or professional (ST) positions who are paid under 5 U.S.C. Compensatory time off for travel may be earned by an employee only for time spent in a travel status away from the employee's official duty station when such time is not otherwise compensable. Q16. Premium pay is additional pay provided to employees for working certain types of hours or under certain types of conditions, as provided under 5 U.S.C. 6121 (4)) provides that credit hours may be earned only within an employees flexible work schedule. Keep a copy of your travel itinerary to help you remember your trip. These limitations do not apply to wage employees or to FLSA overtime pay. Does an upgrade in travel accommodations impact an employee's entitlement to compensatory time off for travel. a. 5376 are not excluded from the definition of "employee" in 5 U.S.C. FEGLI announces premium changes effective January 1st, 2012. Compensatory Time Off for Travel - U.S. Office of Personnel Management You and/or your supervisor can A. .01 The Office of Personnel Management issued regulations effective May 14, 2007, which imposed the following timeframes for employees to use compensatory time off in lieu of overtime pay. 5547 is also a ceiling on compensatory time off. A. Share sensitive information only on official, There are several factors which affect how you could be compensated for working 6123(a)(1). Regularly Scheduled Standby Duty Pay: Employees in positions required to remain at, or within the confines of, the workplace or station during longer than ordinary work periods, can receive annual Premium Pay when a substantial part of the time is spent in standby status, rather than performing work. When is this provision effective? Be a part of something greater than one's self. A. Q34. expire. Diversity, Equity, Inclusion, and Accessibility, Classifying Federal Wage System Positions, Frequently Asked Questions for Hybrid Work Environment, Federal Workforce Priorities Report (FWPR), Federal Labor-Management Information System, Recruitment, Relocation & Retention Incentives. Payment of HDP is not subject to the limit placed on other Premium Pay. An official website of the United States government. May an agency change an employee's work schedule for travel purposes? The employee must use all of the compensatory time off for travel held in abeyance by the end of the 26th pay period following the pay period in which the employee returns to duty, or such compensatory time off for travel will be forfeited. Q43. When an employee travels at a time other than the time selected by the agency, the agency must determine the estimated amount of time in a travel status the employee would have had if the employee had traveled at the time selected by the agency. NAO 202-550: Timeframes for Use and Limit on Accrual of Compensatory Time A. Compensatory time off for travel is a separate form of compensatory time off that may be earned by an employee for time spent in a travel status away from the employee's official. hours. A .gov website belongs to an official government ), Comptroller General opinions: B-183751, October 3, 1975, and, Section 1610 of Public Law 104-201, the National Defense Authorization Act, 1997. Hours within the basic workweek (or basic work requirement for employees with a flexible or compressed work schedule) are considered to be regularly scheduled. Q2. The OPM provides full details on its Night Pay for General Schedule Employees pageand its Night Shift Differential for Federal Work System employees page. ) or https:// means youve safely connected to the .gov website. Q26. There is a biweekly pay limitation that limits the amount of premium pay that can be paid during a biweekly pay period. 5541(1) includes all Executive agencies as defined in 5 U.S.C. Employees who are exempt under the Fair Labor Standards Act (FLSA) are covered by title 5 overtime rules, while employees who are FLSA-nonexempt are covered by FLSA overtime provisionsalthough title 5 hours-of-work rules and daily overtime thresholds are incorporated in applying FLSA overtime provisions. Premium Pay is limited to 25%of that part of an employee's rate of Basic Pay which does not exceed the minimum rate of Basic Pay for GS-10. In other words, travel must be for work purposes and must be approved by an authorized agency official or otherwise authorized under established agency policies. the .gov website. 5543 and, for employees under flexible work schedules, 5 U.S.C. (See A3 for information on the definition of "agency" for this purpose.). For Civilian Pay questions, please contact your Customer Service Representative (CSR). What happens to an employee's unused compensatory time off for travel upon separation from Federal service? The hours will rollover from one pay period to the next, and they never Thus, an employee may not earn compensatory time off for travel during basic (non-overtime) holiday hours because the employee is entitled to his or her rate of basic pay for those hours. Compensatory Time off from regular scheduled work hours, or tours of duty, is available to eligible employees. For more information about overtime and its limitations, please visit the Office of Personnel Managements Title 5 Overtime Pay page. ). A. A. Unused compensatory time off for travel will be held in abeyance for an employee who separates, or is placed in a leave without pay status, and later returns following (1) separation or leave without pay to perform service in the uniformed services (as defined in 38 U.S.C. When an employee moves to a position in an agency not covered by the compensatory time off for travel provisions (e.g., the United States Postal Service), the employee must forfeit all of his or her unused compensatory time off for travel. ) or https:// means youve safely connected to Please visit the OPMs Sunday Premium Pay page for complete details. If you have unused compensatory time at the end of the 26 pay periods, transfer to another agency, . (See 5 U.S.C. Q7. The request should be documented and approved in writing by a supervisor designated to make such approvals. Credit hours are. For GS employees whose Basic Pay rate exceeds the minimum rate for GS-10, the hourly overtime rate is the greater of 1.5 times the hourly GS-10 minimum Basic Pay rate or the employee's own actual hourly Basic Pay rate. A lock ( Additional situations in which an agency may choose to provide for payment of compensatory time off include, but are not limited to, the following: Example 1: A Federal employee moves to a position with a different FLSA exemption status (i.e., from an FLSA-nonexempt position to an FLSA-exempt position or vice versa). For the purposes of the compensatory time off regulations, the term "agency" is defined under 5 CFR 550.103 to mean a department (as defined in this section) and a legislative or judicial branch agency which has positions subject to subchapter V (Premium Pay) of chapter 55 of title 5, U.S. Code. Share sensitive information only on official, Availability, Callback and Standby Pay You are on a Therefore, employees in SL and ST positions are covered by the premium pay provisions in subchapter V of chapter 55 of title 5, United States Code (e.g., overtime pay provisions in 5 U.S.C. Youll receive emails after submitting the request, and after it is approved. Firefighters' work schedules are generally six 12-hour work days for an average of 72 hours a week or three alternate 24-hour shifts during each administrative workweek. (See 5 U.S.C. January 1, 2023. Q23. Q28. Q32. flexible work schedule. 5541(2)) receive compensatory time off in lieu of overtime pay for irregular or occasional overtime work, but only for an FLSA exempt employee whose rate of basic pay is above the rate for GS-10, step 10. Definition: Number of compensatory time in lieu of overtime hours earned during the pay period. Both 5 CFR 550.114 and 5 CFR 551.531 are derived from the statutory authority governing compensatory time off in 5 U.S.C. Personnel Force InnovationFreedom of Information ActDFAS HotlineContact Us Accessibility / Section 508EEO / No Fear Act, An official website of the United States government, Providing payment services for the U.S. Department of Defense, Department of Defense Education Activity (DODEA), Civilian Permanent Change of Station (PCS), Hazardous Duty and Environmental Differentials, Office of Personnel Managements (OPM) Availability Pay page, Office of Personnel Managements Title 5 Overtime Pay page, Office of Personnel Managements Compensatory Time page, Night Pay for General Schedule Employees page, Night Shift Differential for Federal Work System employees page, Hosted by Defense Media Activity - WEB.mil. Overtime Pay: Fact Sheets | U.S. Department of Labor To determine the maximum number of comp time hours that you can accrue per pay period, please use the , external,TTS-only, Bi-weekly Comp Time Cap Calculator. Callback Pay: If a callback occurs on a holiday during the employee's regular schedule, a minimum of two hours of holiday Premium Pay is paid. An official website of the United States government. (Such travel time outside a part-time employee's scheduled tour of duty, but not in excess of 8 hours in a day or 40 hours in a week, would be non-overtime hours of work compensated at the employee's rate of basic pay.) Employee Agenda Important Information Employee Responsibilities Leave Guidance AFI 36-815 & OPM Leave Balances when LWOP/PCS/Resigning/Retiring Timecard Correction How to add a Reason/Purpose to Sick Leave/PF Premium Requests Concurrence of Timecard! Youll do this after your supervisor has approved the hours in step 1. 5307. Q35. Official websites use .gov AUO is not appropriate for non-exempt employees. Human Resources and Security Specialists should use this tool to determine the correct investigation level for any covered position within the U.S. Federal Government. COMPENSATORY TIME EARNED Back to Data Standards. ), Special hourly rates of basic pay and hourly overtime rates apply. Annual Premium Pay for AUO is between 10 and 25 percent of the employee's Basic Pay rate, including any interim geographic adjustment, special pay rate or special pay adjustment for Law Enforcement Officers (LEOs). OPM's Human Resources Solutions organization can help your agency answer this critically important question. 5543. Note: This fact sheet does not apply to prevailing rate (blue collar) employees under the Federal Wage System who receive premium pay under 5 U.S.C. In this example, the employee's compensatory time off for travel entitlement is as follows: Total travel time: 13 hours minus Travel time within regular working hours: 4.5 hours Travel to/from airport within limits of official duty station: 2 hours Compensatory time off for travel: 6.5 hours Back to Top Compensable refers to periods of time creditable as hours of work for the purpose of determining a specific pay entitlement. Each agencys servicing human resources office determines FLSA coverage, and it is stated on the employees Standard Form 50 (SF-50), box 35, as N (nonexempt) or E (exempt). 207) and 5 CFR 551.501, and are subject to OPM's compensatory time off regulations at 5 CFR 551.531. Department of DefenseDepartment of Veterans AffairsMilitary Employment VerificationWarrior Care WebsiteDefense Contract Mgmt Agency DoD Forms An FLSA-exempt employee must use accrued compensatory time off by the end of the 26th pay period after the pay period during which it was earned. Overtime Pay Title 5 - U.S. Office of Personnel Management GSA has adjusted all POV mileage reimbursement rates effective January 1, 2023. PDF CIVILIAN PERSONNEL FLIGHT FACTSHEET - Ramstein Air Base Federal Relay Service. Gliding schedule, For GS employees whose Basic Pay rate is less than the minimum rate for a GS-10, the overtime hourly rate is 1.5 times the employees hourly pay rate. Why are criminal investigators who receive availability pay precluded from earning compensatory time off when they travel during unscheduled duty hours? Compensatory time off for travel is earned only for hours not otherwise compensable. The travel time between the regular worksite and the airport is creditable as time in a travel status. An employee moving to a position within the same agency that has a different FLSA exemption status may have his or her compensatory time off balance paid out according to that agency's policy at the time of his or her change in exemption status. forfeited or paid out, depending on your exemption status. The employee is entitled to receive payment for the compensatory time off even if the employing agency's policy under 5 CFR 550.114(d) is to require forfeiture of compensatory time off earned in lieu of title 5 overtime pay if the compensatory time off is not taken within 26 pay periods. 5304(c)(2)(A), 5305(j), and 5542; 5 CFR 530.308(a) and 5 CFR 531.610(c); and the definition of rate of basic pay in 5 CFR 550.103. supervisor will need to approve it. 5545b, special overtime hour thresholds of 53 hours per week or 106 hours per biweekly pay period apply. An employee must use his or her accrued compensatory time off for travel by the end of the 26th pay period after the pay period during which it was earned or the employee must forfeit such compensatory time off, except in certain circumstances. Q9. Federal Register :: Compensatory Time Off for Religious Observances and Compensatory time off for travel may be earned by an employee only for time spent in a travel status away from the employee's official duty station when such time is not otherwise compensable. is when you receive hours of leave instead of pay. For availability pay recipients, this means hours of travel are not creditable as time in a travel status for compensatory time off purposes if the hours are (1) compensated by basic pay, (2) regularly scheduled overtime hours creditable under 5 U.S.C. Q1. An agency may not require an employee to forfeit compensatory time off earned under 5 CFR 551.531 in lieu of FLSA overtime pay under any circumstances. Example 3: An employee is placed in a Senior Executive Service (SES) position. The term "compensable" is defined at 5 CFR 550.1403 to make clear what periods of time are "not otherwise compensable" and thus potentially . Sunday work consists of non-overtime work during your regularly scheduled basic work schedule or tour of duty (not to exceed 8 hours) that begins or ends on a Sunday. 5541(1)), are covered by the title 5 premium pay provisions unless they are excepted from coverage under 5 U.S.C. supervisor should understand your specific situation prior to approving Share sensitive information only on official, When an employee separates, dies or transfers to another Department of Defense organization, any unused time off balance will be paid by the losing organization, at the basic hourly rate in effect when the time was worked. Hazardous Duty Pay (HDP) is additional pay to General Schedule employees for the performance of hazardous duty or duty involving physical hardship. An extended waiting period that occurs during an employee's regular working hours is compensable as part of the employee's regularly scheduled administrative workweek. An employee has the right to use compensatory time earned and must not be coerced to accept more compensatory time than an employer can realistically and in good faith expect to be able to grant within a reasonable period of his or her making a request for use of such time. Q15. (i) involves the performance of work while traveling, (ii) is incident to travel that involves the performance of work while traveling, (iii) is carried out under arduous conditions, or (iv) results from an event which could not be scheduled or controlled administratively. An employees rate of basic pay is used in computing premium pay. You need to enter your overtime, comp time, or credit hours into HRLinks. What Is Compensatory Time Off: Definition, Rules & Examples - Paycor As such, the value of an hour of compensatory time off is equal to the overtime hourly rate that is payable in dollars. A. What if an employee travels to a transportation terminal within the limits of his or her official duty station? For example, an interagency conference sponsored by the Department of Justice would be considered a joint endeavor of the participating Executive Branch agencies and within their administrative control. You should obtain supervisor approval prior to working extra hours. extra hours. Credit hours are hours an employee elects to work, with supervisory approval, in excess of the employee's basic work requirement under a flexible work schedule. Privately Owned Vehicle (POV) Mileage Reimbursement Rates hours, you will receive overtime or comp time. We note travel time is always compensable hours of work if it falls within an employee's regularly scheduled administrative workweek. Agencies must charge compensatory time off for travel in the chronological order in which it was earned, with compensatory time off for travel earned first being charged first. 4303 and 5 CFR 353.102) and a return to service through the exercise of a reemployment right or (2) separation or leave without pay due to an on-the-job injury with entitlement to injury compensation under 5 U.S.C. In addition, time spent at an intervening airport waiting for a connecting flight (e.g., 1 or 2 hours) also is creditable time in a travel status. A. PDF Overtime Fact Sheet - NIH: Office of Human Resources A. Airline travelers generally are required to arrive at the airport at a designated pre-departure time (e.g., 1 or 2 hours before the scheduled departure, depending on whether the flight is domestic or international). Q22. PDF United States Department of the Interior (See 5 CFR 550.112(m)(4), 5 CFR 551.432(f), and 5 CFR 551.541(b).). Meal periods during actual travel time or waiting time are not specifically excluded from creditable time in a travel status for the purpose of earning compensatory time off for travel. If accrued compensatory time off is not used by an FLSA-nonexempt employee within 26 pay periods or if the FLSA-nonexempt employee transfers to another agency or separates from Federal service before the expiration of the 26 pay period time limit, the employee must be paid for the earned compensatory time off at the overtime rate in effect when earned. The night differential is 10 percent of the hourly basic rate. This Handbook page provides a brief overview of overtime, comp time, and credit No. Lock And, your GS-10 Basic Pay rate. The agency may choose to (1) provide payment for any balance of compensatory time off accrued before placement in the SES position at the rate at which it was earned; or (2) allow the employee to use the accrued compensatory time off while in the SES position, subject to the normal time limits established in OPM regulations. It depends. secure websites. As provided by 5 CFR 551.531(d), the employee must be paid for the 16 hours of unused compensatory time off at the overtime rate in effect when earned. A. Compensatory Time Off: The biweekly pay limitation in 5 U.S.C. No. Overtime and comp time can be approved by your supervisor no matter what type of Therefore, it is not considered time in a travel status for the purpose of earning compensatory time off for travel. Hours are awarded in March each year. The amount of HDP is determined by multiplying the percentage rate authorized for the exposure by the employee's hourly rate of pay. There is not a Governmentwide form used for requests to earn or use compensatory time off for travel. See OPM's, A. Complete details about Compensatory Time are on the Office of Personnel Managements Compensatory Time page and Compensatory Time Off for Travel page. secure websites. Under what circumstances do OPM regulations require an agency to either provide payment for, or require forfeiture of, an employee's unused compensatory time off? Overtime pay received by FLSA-exempt section 5545b firefighters is title 5 premium pay. . 5542, or (3) "unscheduled duty hours" as described in 5 CFR 550.182(a), (c), and (d). 5545b and 5 CFR part 550, subpart M, including special premium pay rules: General Schedule (GS) employees and other covered employees may receive certain types of premium pay for a biweekly pay period only to the extent that the sum of basic pay and premium pay for the pay period does not exceed the greater of the biweekly rate payable for (1) GS-15, step 10 (including any applicable locality payment or special rate supplement), or (2) the rate payable for level V of the Executive Schedule. Compensatory time off is merely an alternative form of payment for overtime work. Compensatory Time Work Schedules Availability, Callback and Standby Pay Availability Pay: Availability pay applies to Law Enforcement Officers (LEOs) who perform criminal investigative work and are required to work, or be available to work, substantial unscheduled overtime. Data for this report is obtained from BEAR and is updated biweekly. work schedule Q29. An employee's request for credit of compensatory time off for travel may be denied if the request is not filed within the time period required by the agency. Availability Pay: Availability pay applies to Law Enforcement Officers (LEOs) who perform criminal investigative work and are required to work, or be available to work, substantial unscheduled overtime. You can talk to your supervisor and ask to work 1 more hour, therefore receiving An employee's unused compensatory time off is subject to the regulations under which it was earned, regardless of the employee's current FLSA exemption status. A. A minimum of two hours is paid, including for holiday callbacks or callbacks during the employee's regular work schedule. (See 5 U.S.C. 5542(a)(2). Is time spent traveling creditable as credit hours for an employee who is authorized to earn credit hours under an alternative work schedule? An FLSA-nonexempt employee must use accrued compensatory time off by the end of the 26th pay period after the pay period during which it was earned. Yes. An employee must request permission from his or her supervisor to schedule the use of his or her accrued compensatory time off for travel in accordance with agency policies and procedures.
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