The airfare will be charged directly to the travel request. This is to allow the Traveler to certify the accuracy of the expenses being claimed for their reimbursement. All Reimbursement submissions are requested through the online reimbursement request form. Last day for departments to submit AP invoice non-salary cost transfer requests. Leave blank. Last Updated: June 6, 2023 3:32:42 PM PDT, Find answers, request services, or get help from our team at the, UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230. Published: . Scan this QR code to download the app now. View original text Reminder: SSAs to process transfer of funds to renewal & replacement reserve fund in RMP Recharge Application and provide a copy of the depreciation schedule to BFS-ICA in Services & Support. While Concur is designed to have each employee prepare and submit their own documents, employees can set up their colleagues as Delegates in order to have them prepare documents on their behalf. Emailtravel@gsa.ucsd.eduor the vpfinance@gsa.ucsd.edu. Last day for VC Central Offices to submit and approve journal entries. Delegates emailing receipts on behalf of another Employee should provide the User's verified email address in the Subject Line of the email. UCSD pays a Use Tax on goods and services when purchases are made from non-California vendors or California vendors with a primary business location in another state, and the delivery or acceptance of the goods and services take place in California. To take advantage of this new technology users will need to confirm the browser add-on has been successfully installed. Biweekly Timekeeping entry dealine for prior periods (RETRO), PPE 06/24/2023; Pay date 07/05/2023. Concur Travel & Expense - University of California, San Diego Having limited experience with UC San Diego's previous Travel Card processes allowed Matt to bring a new perspective and insight to the Concur rollout. For Report Name, enter the reference name for the reimbursement You will not see use tax listed on invoices and receipts.How is Use Tax Calculated?Although the rate for California sales and use tax is the same, the way the tax is collected and handled differs. Visithttps://go.ucsd.edu/384oiAoto confirm that your browser is ready for WalkMe. Generalproceduresfor reimbursementare as followsdepending on whether you are employed by UCSD, have Departmental support, or have no Department affiliation: Once your payee setup is confirmed, and you have completed your travel, the Student Life Business Office will work with you on completing the reimbursement process. Concur: Employee reimbursements, Travel, and P Card IMPORTANT: Concur is set up as a self-service portal for employee reimbursements and expense reporting for travel and P-Cards. Learn more about UC San Diego business travel and how to navigate Concur, UCSD's application for managing Travel & Expense. Read the KBA for instructions on how to reconcile transactions and create a Procurement Card Expense Report. I am entering the COA into the Expense Report and one or more fields are being rejected. This content from the SAP Concur Community was machine translated for your convenience. Maresa Friedman | LinkedIn This will push the 45-day reconciliation window forward to the travel end date that is noted in the expense report. Departments to submit non-student/non-patient AR invoices. Privately owned motorcycles are not authorized for use on UC San Diego business. Note: the taxation that is applicable for move/relocation expenses will appear in July paychecks. The Regents are 26 board members who govern the UC system. This is a forum where the students, faculty, staff, alumni, and other individuals associated with the University of California San Diego can discuss, share, advise, and collaborate among themselves! LinkedIn . I agree and accept cookies. RADY SCHOOL OF MANAGEMENT. Contact us today. This program is funded by GPSA, and the Vice Chancellor for Student Affairs. Dependant and Spousal Travel Policy Exceptions. A supplies reimbursement is used for items not event-related, or travel-related. Expand All Before You Travel After You Travel Resources Expand All Reimbursements for Events, Honorarium and Other Last day to submit Concur Travel Expense Reports (with required documentation and final departmental approval) for June posting. Copyright 2023 Regents of the University of California. To determine which policy applies to your employees, you would first have to obtain their 4-digit job title code. Use this guide to request mileage and parking reimbursement for private auto use while on UC San Diego business travel. Authorized Parent/Payer Billing and Payment Menu View or pay your student's bill: Your Profile. ), please speak with your Financial Unit Approver or Fund Manager. Monthly Timekeeping entry deadline for prior periods (RETRO), PPE 06/30/2023; Pay date 06/30/2023. The Central Cashiers unit will close at 2:00 PM on June 30th for deposit processing, and all campus deposits (including sub-cashiers) should be delivered to Central Cashiers Office by 1:30 PM. GPSA created a Travel Grant program to award graduate and professional students grants of up to $300 for in-state and out-of-state travel to conferences where you will present your own professional work. For additional information on mileage reimbursement, seeTravel FAQ. Per diem applies to the following travel situations: Foreign travel This permission must be given by the employee themselves - they are consenting to having a colleague act as a Delegate on their behalf. Last day to submit subaward invoices in Payment Compass to be uploaded into KR by end of day Monday, 06/26/2023. For those who will be processing their own documents, we have created several guides on various procedures in Concur. Last Updated: April 19, 2023 1:22:03 PM PDT, Find answers, request services, or get help from our team at the, Expenses for an employee move relocation may be eligible for payment or reimbursement by UCSD, but due to IRS regulations and tax law, expenses are considered. Copyright 2023 Regents of the University of California. Below are examples of well-documented business purposes that departments have included in their expense reports: WalkMe will provide self-service, in-system guidance to walk users through tasks as they navigate many of the new FIS systems launching this year. Log in to Concurvia Single Sign-On Method 1: To start from Concur Requests: 2. It automatically applies UC-negotiated prices with airlines, hotels, and car rental companies. Copyright 2023 Regents of the University of California. The case is Regents of the University of California v. Certain Underwriters at Lloyds, 238TCV14642, California Superior Court (Los Angeles). UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230 UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230, How to Reconcile Transactions and Create a Procurement Card Expense Report, Timeframe for Reconciling Procurement Card Transactions, How to Create a Procurement Card Action/Update Request, What to Do if I Make an Accidental Personal Transaction, How to Request a New Travel & Entertainment Card, How to Reconcile Travel & Entertainment Card Transactions to an Expense Report, Meeting and Entertainment: Maximum Meal Expenses. 1. MySanDiego Login - Concur Solutions If the to and from location(s) of your mileage trip include the traveler's personal/home address, please only include the city, state, and zip code OR redact the specific street address from the attachments. Determine mode of transit/transportation. Need Help? UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230 It is also used for reconciliation of the Express Card and employee reimbursements. Log in to Concur 2. Deadlines for these applications can be found below. The university says the underwriters incorrectly argue that the statute of limitations for any coverage claim expired in June 2021, four years after coverage was denied. Department approval deadline for biweekly and monthly high risk direct retros. Utilizing Concur to prepare documents on behalf of other employees is common practice within many departments at UC San Diego. OR. UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230 Travel Expenses and Reimbursements - Blink Username: Password: . Copyright 2023 Concur Technologies, Inc. All rights reserved. We have recently reorganized our pages to be grouped by specific policy. Tiffany Redman, Senior Product Manager, Data and Analytics , issued from May to June to provide you weekly updates and guidance related to Fiscal Close. Last day to submit use tax adjustment with Services and Support ticket. Whereas Blink is the best source of policy information, all How-To guidance on Concur processes are housed in UC San Diego Services & Support. Concur: Blink: Expense Reimbursement for Human Subjects: Concur: Last day to submit Concur Human Subject Payment Requests for June posting. Session I (five week courses) and Special Session: June 26, 2023 Session II (five week courses): July 31, 2023. Employees who wish to have someone act as their delegate must log into the system and grant these permissions to their colleague. June 16 at 3:00 PM: UCPath: . GPSA Travel Grants - University of California, San Diego UCSD conditional admission? Departments/units must provide complete funding information to capital planning no later than the date indicated in order to: Last day to submit POs to be closed via Services & Support ticket. You will receive a billing statement to review the balance on your account. Departments that have cash receipts (i.e., cash or checks on hand) must deposit them with the Central Cashier by 1:30 PM. Solved: Missing Receipt Affidavit - SAP Concur Community Reimbursement Information - University of California, San Diego Starting July 1, Florida Insurers Face New Guardrails on Forced-Placed Insurance, Talk With Foxs Jesse Watters Leads to Big I CEO Rusbuldts Disappointing Early Exit, Travelers Must Pay $2M for Yacht Lost in Irma: Florida Law Bars Technicality Denials, Here Are Details of Quality Issues Affecting Siemens Gamesas Wind Turbines. Facebook . Your FA can book both domestic and international flights for UCSD travelers via Concur. For Report Type, select Event Expenses and Other Reimbursements 5. How to Upload and Email Receipts to Concur - support.ucsd.edu Sign in to: Concur Solutions. If you are the move coordinator for your department,it is crucial that the new employee is fully aware of what expenses are allowable and this is determined by their job title code. How to Process Mileage-Only Reimbursements - University of California Follow instructions on the "Concur-how to add delegates" guide on how to set this up. How to Submit an Event Expense Report in Concur While the latest versions of most internet browsers will work for Concur, Google Chrome is the recommended browser for utilizing Concur. Notice: UC San Diego travel policy, as published in Blink, is decisive. Final local approval deadline for biweekly and monthly non "high risk" direct retros. When the university pays the tax, the tax amount may be deducted from your reimbursement total. If you add courses after the cancellation date has passed, you are responsible for all tuition and fees associated with your enrollment and payment in full is due immediately. Select Create New Report 4. Use this form to submit a reimbursement request for an event.
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